The workshop will be facilitated as a full-day event with around 20-30 participants. This agenda will evolve and be adapted to attendee interests.
Ahead of the workshop, the organizers will analyze attendee submissions to group them into 4-5 themes and assign each theme to a specific table in the room. Before the sessions begin, participants will be given a design kit that they will use to participate in the workshop. The design kit will include pens, sticky notes, dot stickers, activity templates, and a booklet with the workshop attendees' details and their submitted positions statements.
We will employ a method similar to the World Cafe method to prompt discussion and elicit ideas throughout the workshop. Remote participation will be facilitated through Zoom with appropriate accommodations to allow for meaningful engagement.
Introductions, Ice-Breaker, and Setting the Stage (09:00 - 10:00)
The day will start with a short introductory session where the organizers will introduce themselves and present the goals of the workshop as well as an overview of the schedule for the day (about 10 minutes).
Participants will then be asked to write out their position statement and draw a symbol or sketch that represents their ideas. Once they have done so, participants will be asked to introduce themselves and stick their their position statements and symbol on a board (or the organizers will collect their drawing and take a photo of these to project on a screen during the breaks).
Organizers will then deliver four short (5-minute) primer talks around the identified themes to offering diverse lenses and perspectives regarding the collaborative use of GenAI.
The purpose of this activity is to help understand each others' starting position on the workshop topic, spark curiosity, and provide a shared foundation for the day's discussion and activities.
Brainstorming AI Roles in Small-Group Rounds (10:00-10:30)
After the introductions and setting the stage, participants will be encouraged to move to a table of their interest (with each table seating 5-6 people) where they will spend 10 minutes brainstorming 2-3 creative processes and 2-3 collaborative roles that GenAI can take within the context of the table's theme. They will be asked to write each brainstormed process and role on note-cards at the table. When done, participants will be asked to move to a second table of their choice and repeat this activity.
Break (10:30 - 10:45)
During the break, organizers will go over the elicited processes and roles and group similar ones together as needed. On arriving back from their break, participants will be encouraged to review the themes at tables they didn't contribute to.
Co-design Session (10:45 - 12:30)
Participants will be asked to organize themselves into groups, with each group working within a specific theme at the corresponding table. Based on the processes and roles elicited prior to the break, they will co-design a scenario that depicts at least one role and process in a group-work setting. They will be asked to design an interactive system that supports multiple users within that setting, and use low-fidelity prototyping to think through the details of the interactions between humans and GenAI within their scenario. Participants can either choose to create a desktop walk-through (Lego and/or modelling clay will be provided) or a story board to demonstrate their chosen scenario. At the end of this activity, each group of participants will have 5 minutes to present their prototypes to the room.
In the last 15 minutes of the session, the workshop facilitator will ask the room for their reflections on the prototypes created so far, to surface commonalities or differences between the various themes.
Lunch (12:30-14:00)
Eliciting Research Considerations (14:00-14:45)
This session will leverage the prototypes created prior to lunch to start a dialogue about the key design considerations and open research questions. Group members will nominate one person to stay with their prototype and explain its features to visiting participants from other groups. The rest of the room will then spend 10-15 minute rounds at each prototype area where they will note down on cards the design considerations or research questions each individual feels is relevant or crucial to the scenario. This will include how the different roles and interaction models that could affect group dynamics, success evaluation metrics, mechanisms to foster appropriate reliance, or new creative practices.
Outlining Research Priorities (14:45-15:30)
One of the organizers will lead the room to collectively cluster the different considerations and questions under broad themes that would reflect 5-6 potentially different research areas. The groups of ideas and questions will be displayed separately either on the walls of the room or on the tables. Participants will then be asked to move around the room and participate in a dot voting exercise using the dot stickers in their design kit. This will involve participants placing a dot with their name on it next to a group of ideas that they want to focus on or have particular expertise to contribute towards. Organizers will then arrange the research topic areas by priority and merge any areas that received minimal interest through a discussion with the participants.
Break (15:30-15:45)
During the break, the organizers will create two lists that divide the participants into two groups based on their interests in preparation for the next activity.
Priority-Based Speed Dating (15:45 - 17:00)
Each table in the space will be assigned a specific category of research or design considerations that resulted from the last session. Participants will be split into two groups and the first group will be asked to move to a table with an idea they are interested in. Group one will stay at their table for the first half of ``speed dating". The second group of researchers will be asked to join a table with ideas they are interested in for the first round. Once everyone is seated at a table, participants will have 10 minutes to discuss their shared interests and possible future collaborations. At the end of the 10 minutes, group two participants will rotate to another table and participants in group one will stay stationary. At the half hour mark, participants from group two will be asked to stay stationary at a table of their choice, and those in group one have two 10 minute rounds to similarly move between different tables. In their design kits, participants will find a research agenda template that they can use to record their ideas and note down the names of potential collaborators.
Our hope here is to provide an opportunity for participants to spark new collaborations around each topic area and strengthen community connections. At the end of the activity, the lead workshop facilitator will ask if anyone would like to share their ideas with the room.
Wrap-up and Closing Remarks (17:00 - 17:30)
At the close of the workshop, participants will be asked to revisit their position statements from the start of the day. They will have 5 minutes to reflect on their original position statement, write a new one down and draw a corresponding symbol.
The facilitator will then lead a final discussion to summarize what was achieved during the day and talk about the potential barriers in moving the research within this field forward. The facilitator will also ask the room what they would like the purpose of a potential community to be going forward, and if there was a preference for the tool we'd use to have a community platform so people can stay in touch with each other (Slack, Discourse, Facebook etc.). We will also collect names of those who wish to write an article outlining our insights and the research agenda developed over the course of the workshop.
On their way out, participants will be asked to give their new position statements and symbols to the organizers who will collate these into an image that can be published on the website and sent out to participants.